Hosted by:
The Downtown
Revitalization and Implementation Committee (DRIC)
The City of
PRODUCTS
Products to be sold at the Main
Street Market (MSM) must be locally grown or produced in the State of Oregon or
Washington, with the exception of seafood which must originate from the
greater Pacific Northwest, including; Washington, Oregon, Alaska, and British
Columbia. No franchise sales are allowed.
Produce
Vendor
·
Produce
must be grown in
·
Produce
reselling will not be allowed at the MSM.
·
Produce
sampling requires a health permit.
·
Produce
vendors must have adequate signage that identifies
their farm and where it is located.
·
Use
the term “certified organic”, only if you are certified by the State of
Nursery
Vendor
·
Growers
may sell only products that they have grown and nurtured. Live plants may be
sold in growing containers or in decorative pots.
·
Any
empty pots or containers are considered craft and must be hand-made by the seller,
and approved prior to selling.
·
No
manufactured (commercial) garden products may be sold.
Processor
Vendor
·
Processors
are vendors with value added products, through “hands-on” processing of fresh
food products such as; meat, seafood, cider, baked goods, jam, etc.
·
Processors
must produce their products in the state of
·
Processed
foods should use
Craft
Vendor
·
Craft
and art items must be created or handmade in the state of
·
Once
a product has been accepted, selling space will be granted based on space
available and compatibility with current product mix.
·
Commercial
and second hand products cannot be sold at the Market.
Beer
& Wine Vendor
·
Please
see Attachment B to this document for full information on selling Beer &
Wine at Main Street Market
Food
Vendor
·
Prepared
food (concessionaires) shall possess and maintain all required state, county
and local permits and product liability insurance.
·
All
food vendors must have an individual or blanket
·
Selection
is based on quality of product, space available and compatibility with existing
market mix.
·
Food
vendors need to commit to a specific schedule to accommodate health department
inspections.
·
Sporadic
attendance is not an option.
·
Copies
of all permits and insurance must be sent along with registration form.
Non-Profit
Vendor
·
Certain
Non-Profit Organizations will be allowed to rent a vendor booth at the regular
booth price.
·
If
you are a Non-profit Vendor, please fill out the vendor form and in the space
for specific selling items; please list your organizations topic & what
will be shown in your booth.
·
The
MSM Committee will give approval once the application has been reviewed.
Miscellaneous
·
Any
vendor who does not fit into any of the above categories is considered
miscellaneous.
·
See
Market Manager for eligibility.
·
Not
all miscellaneous vendors are appropriate for the MSM.
SELECTION
Vendor Selection
·
Vendors
are considered for participation in the MSM based on compliance with MSM Rules,
Clark County Health Department regulations and Washington State Liquor Control
Board.
·
Consideration
is also given to how well specific products complement existing product mix.
Priority
·
Agricultural
products will be given priority over other product categories.
·
Agricultural
vendors will also be given priority in space and location assignment.
·
Vendors
selling non-agricultural products may be placed on a wait list if Market
product mix is not in balance.
·
The
Market will not discriminate against any vendor.
SELLING SPACE
Market
Space
·
Most
spaces are roughly 10’ x 10’. Each space will be clearly marked at the start of
each Farmers’ Market.
·
Selling
space and location assignments are determined by the Market Manager and are not
transferable.
·
Sharing
space with another vendor must be pre-approved by the Market Manager.
·
Vendors
must provide tables, canopy, signage, and any display materials desired for
their booth.
·
All
products, displays, signage, etc must be contained within space assigned.
·
Do
not spill into other booths or common areas unless pre-approved by Market
Manager.
·
The
fee structure is based on one 10x10 space per vendor.
·
If
you have reserved more than one space, fees will be increased accordingly.
Stall
Space
·
All
non-food vendors must have covers for their booth.
·
Vendors
shall provide their own booths/tables and sun/rain covers. These structures must not be a hazard to the public
or other vendors.
·
Vendors
are responsible for keeping their space attractive during market hours.
·
Vendors
whose products generate waste must provide recycling containers for customer
use.
·
If
you will need access to electricity, please be sure to note that on your
application. Note also that all
supplies related to getting the electricity to your booth for your showing
purposes are your responsibility (i.e. extension cords, power strips).
Location
·
The
Market will be held
Space
Assignments
·
Specific
space location requests are accommodated when possible, but are not guaranteed.
·
Other
vendors may be asked to relocate to an alternate location during the season, to
accommodate seasonal produce vendors, or when the Market Manager feels the
product mix requires a change for the overall good of the Market.
·
Space
assignments are made at the discretion of the Market Manager.
Cancellation
·
Your
attendance on dates you have reserved is expected.
·
If
you have a change in plans and are unable to attend, your pre-paid fee is not
refundable.
·
If
you have not pre-paid, you will be charged the rate of $15, which must be paid
before you participate in future Markets.
·
Please
contact or leave a detailed message for Kristin Garrett-Lummio, Market Manager,
at 360-566-7396 as soon as you are aware that you will not be in attendance.
Staffing
·
Booths
shall be staffed at all times during regular Market hours.
·
The
Market will remain open during published hours, regardless of weather. The
exception is during a lightning storm, when we temporarily close for everyone’s
safety.
Expulsion
·
Should
a vendor, at any time, occupy the premises in a manner contrary to the Market
Rules, upon request of the Market Manager, vendor shall immediately cease such
offending conduct.
·
Failure
to immediately comply as requested shall be cause for revocation of this
contract and expulsion from the Market. Upon revocation, vendor shall promptly
vacate the premises.
·
Upon
failure to vacate, the Market shall remove all property of vendor from the
premises at the vendor’s expense.
·
The
Market is relieved and discharged from any and all loss or damage caused by
such removal.
·
The
Market shall not be responsible for storage or safekeeping of property so
removed.
·
Failure
to comply with these rules will result in forfeiture of booth space with no
refund given.
LOGISTICS
Payment
·
Pre-payment
for the first week is to be sent along with your application. Each additional week will be due to the
Market Manager by the Thursday prior to the Saturday you wish to sell. The cost for a 10x10 booth is $15 per week,
10x20 is $30 per week. Additional size
booths may be available, however pricing will depend on availability and
individual vendor requirements.
·
Use
of a power supply will also require an additional cost of $5 for 110v or $7 for
220v.
Market
Layout
·
The
layout of the Market changes virtually every Market day.
·
A
core group of season vendors may be present, but because the Market expands and
contracts with the season a certain amount of rearranging is needed each time.
·
It
may be necessary to move vendors to make way for seasonal produce or to
condense the layout when there are fewer vendors present.
Space
Assignment
·
At
the start of each market, find the Market Manager or assistant, check in and
receive your booth location for that market day.
·
Do
not assume you will be in the same location as previous weeks.
·
All
selling spaces are pre-assigned by the Market Manager.
Set-up
·
Vendor
set-up will take place beginning at
·
Specific
directions and times may be given for individual areas of the Market as needed.
·
Everyone
must to be in place and ready to sell by
·
You
are not allowed to drive through or otherwise disrupt the Market after
·
If
you experience an emergency that keeps you from arriving at the market as
planned, leave a message on the answering machine for the Market Manager,
explaining your situation and where you can be reached the following work day.
·
Courtesy
and cooperation between vendors allow everyone to set-up and takedown with the
least amount of stress.
·
Vendors
must take turns unloading their merchandise before moving their vehicle off
site.
·
Do
not take the time to set-up your booth without moving your vehicle out of the
way first. Others need access to that loading space.
·
Vendor
parking will be located at the edge of the Pendleton Parking Lot along
·
Please
be patient and offer assistance when possible so that everyone can complete
these tasks efficiently.
·
Rude
behavior is not tolerated.
Takedown
·
Vendors
will break down their display promptly at market closing time (
·
Due
to insurance liability, you are required to remain in your space until closing,
regardless of weather or merchandise sell-out, with the exception of special
circumstances that have been pre-approved by the Market Manager.
Clean
up
·
Vendors
are responsible for keeping their booth and the surrounding area clean.
·
At
the end of Market, see that any litter, including what customers left, is
picked up. If you need assistance in disposing of your trash, please inform the
Market Manager.
·
A
dumpster is provided on site.
·
If
you generate an unusually large amount of waste you need to bag it and take it
with you for disposal off site.
·
Food
vendors are not allowed to dispose of their waste grease/oil in trashcans or
dumpsters. It must be taken with you for disposal off site.
SAFETY
Driving
in the Market
·
Use
extreme caution when driving in the Market area during set up or take down.
·
Vendors
may not bring vehicles into the Market area after normal set-up time (45
minutes before opening) or before official closing time.
·
Any
restocking of merchandise must be done via hand or push-cart, not by driving
into the Market area.
Canopies
·
See
Fire Dept. Rules, under REGULATIONS, for information regarding canopies.
·
Canopy
Anchors are a must. (SEE attachment A)
·
Wind
can lift canopies off the ground, causing injuries. All vendors who wish to
erect canopies on the farmers market site during a normal period of market
operations, including the set up and break down period, are required to have
their canopies sufficiently and safely anchored to the ground from the time
their canopy is put up to the time it is taken down. Any vendor who fails to
properly anchor his/her canopy is not allowed to sell at the farmers market on
that market day, unless that vendor chooses to take down and stow their canopy
and sell without it.
Alcoholic
beverages
·
Are
not allowed on the Market site at any time before, during, or after the Market.
Smoking
·
The
Market location is a no smoking area. Smoking is not permitted in vendor booths
or anywhere in the Market area.
Dogs
·
If
you are giving away food samples or are a food vendor, no dogs are allowed in
your booth area during market hours.
·
All
dogs must be on a leash while in the Market Area. Owners are responsible for cleaning up after
their pets. A vendor may be asked to
remove their animals from the premises if the animal is causing problems, or is
not being cleaned up after.
Insurance
Requirements
·
All
food vendors and those who sample food (including fresh produce) must submit a
product liability certificate of insurance to the Market Manager before selling
at the Market.
·
Food
Vendors must have a $1,000,000 each occurrence with $1,000,000 aggregate
product/completed operations and $1,000,000 general aggregate.
·
All
polices shall be written on an occurrence basis. The vendor shall be named
insured on the policy and the City of Washougal, Washougal Downtown
Revitalization & Implementation Committee, its officers, directors, agents,
employees and event sponsors shall be additional insured as well as The City of
Washougal thereon.
·
Please
inform your insurance agency to be sure they include this verbiage exactly as
highlighted.
·
Some
vendors may need a
Clark
County Health Department
·
Individual
mobile unit permit or participation in a Blanket Health Permit is required for
food product sales and all food sampling.
· &n